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Course Reserves

Placing requests

Reserves are processed on a first come, first served basis and we cannot guarantee last-minute requests will be completed before readings are assigned.

Reserve requests must be submitted at least two weeks before they are needed by your students. All reserve requests must be submitted within the first six weeks of the semester. 

Instructors are permitted to place a maximum of 20 books on reserve per course.

Reserve request forms need to be submitted each semester an instructor wants items on reserve. It is the instructor's responsibility to make reserve requests each semester they wish to have items on reserve.

All requests must include:

  • Professor’s name, phone number, and department

  • Course name, number, and section

  • Complete citations and the items’ call numbers and location in the Pratt Institute Libraries collection Example: Gruber, Terry deRoy. Working Cats. New York: Lippincott, c1979. 779 G8855 W926 1979, Brooklyn Stacks.

What books can be placed on Reserve?

Circulating books owned by the Pratt Libraries may be placed on reserve.

Items that cannot be placed on reserve include: Reference books, special collections items, journals, course packets, publishers’ review copies, and items borrowed through Interlibrary Loan or ConnectNY.

Personal Copies 

  • Instructors' personal copies of books may be placed on reserve.
  • The Libraries' cannot assume liability for personal copies which are stolen or mutilated.
  • All personal items will be removed from reserves at the end of each semester. Instructors are responsible for retrieving personal copies from the library within one month of the last day of classes.

Request a purchase

To request a purchase please use the Suggest a Purchase form and note on the form the request is for reserve. Orders may take six to eight weeks to arrive; please allow sufficient time for processing.

Removing Reserves

All Reserve materials are removed at the end of each semester.

Professor personal copies are returned to the professor, donated to the library or discarded (per the instructions professors give on their reserve request form).

If a professor wishes for their items to be placed on reserve again for a subsequent semester, they must notify reserves staff by phone, email, or in person before the end of the current semester.