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Faculty Library Guide: Interlibrary Loan

What new faculty need to know about the libraries

Interlibrary Loan

What is it?

If Pratt doesn't have the book or article you need, we can probably still get it for you through Interlibrary Loan (ILL). When Pratt doesn't have an item, we'll request it from another library and have it sent to the campus library of your choice.

How does it work?

1. Verify that we don't have the item by using PrattCat to search for books by title or articles by periodical title.

2. Place a request using our online ILL form.

3. You'll receive an email when the item has been received. For most articles, you'll receive a link to the PDF of the file. For physical books, they'll be held at the reference desk for you.

4. Return the item by the date specified. The lending periods may differ from your standard loan period and the length of the loan is determined by the library that sent us the item.

Is there a cost?

No. This service is free for faculty, staff, and students. Other patron types are not eligible for this service.

How long can I keep the item? Can I renew it?

The length of the loan is determined by the library that owns the item. It's often 30 days. We will contact the lending library and attempt to renew it for only 1 additional loan period. Whether renewals are granted is entirely up to the lending library.

Are late fees the same as other items I borrow from Pratt?

No. Late fees are $5.00 per day for all patrons. There is nothing we can do to change fines assessed for interlibrary loan items since we do not own the items.

ConnectNY

What is ConnectNY?

ConnectNY provides access to over 8 million books outside of the Pratt Institute Collection. A consortium of independent academic institutions in New York State, the mission of ConnectNY is to cooperatively share library collections and enhance services for patrons.

How do I use ConnectNY?

From the libraries’ catalog, PrattCat, you can search the ConnectNY holdings by clicking on the ConnectNY button on the navigation bar at the top of the page. This will direct you to the ConnectNY shared catalog. You can make a request by simply searching the catalog, selecting an item of interest, and clicking the Request it button. The automated system will guide you through the steps of submitting the request. Books can be shipped to Brooklyn or Manhattan Pratt Institute campuses.

How long does it take for ConnectNY items to arrive?

Usually ConnectNY requests take approximately one week to arrive. When they arrive, you will receive an email notification to your pratt.edu email address indicating that an item is available for pickup at the Pratt campus location of your choosing. Generally, ConnectNY requests are faster than traditional interlibrary loan requests.

How can I check the status of my ConnectNY request?

You can check the status of a request by logging in to your Library Account under our website’s Quick Links. After entering your name and Pratt ID number, the status of your ConnectNY book will be revealed under the Status header. If you have any questions about your ConnectNY request, you can contact the Interlibrary Loan Department or the Reference Desk.

Can ConnectNY books be renewed?

Yes! All ConnectNY books are allowed one renewal per book for 42 days unless a hold has been placed on the book by another patron. In order to successfully renew the book, you must log in to your Library Account under our website’s Quick Links. After entering your name and Pratt ID number, you can renew your ConnectNY book by selecting the item and clicking the Renew Selected button on the toolbar. Renewals must be submitted before the original due date.

Can’t find it in the library catalog or ConnectNY? Request it through Interlibrary Loan.

Questions? Please ask-a-librarian or contact the Reference Desk.

Placing an ILL Request

Placing an ILL request

1. Check PrattCat for the item. Search by title for books and by periodical title for articles. If we don't have it, go to the Services tab on the main library site and click on Interlibrary Loan:

2. Select the libraries' interlibrary loan form from the next page

3. Fill out the form with as much info as possible. You'll receive an email when your item is available.

Making a ConnectNY Request

1. Search for a book by in the ConnectNY catalog, connectny.info.

2. Click on the desired item and select "Request this item."

 

3. Follow the on-screen instructions. Select "Pratt" as your home institution and enter in your name and Pratt ID Number. Be sure to select the appropriate pick-up location. You will receive an email notifying you to pick up your ConnectNY book as soon as it is available for pick up.

ILL for Faculty

Do faculty have special ILL privileges?

No. While Pratt extends extra privileges to faculty members for our own items, we have no control over loan periods, renewals, or fees for items owned by other libraries.

Can I request an item via ILL for course reserves?

No. Items received via ILL are for personal use only. We do make every reasonable effort to acquire items that are used for courses. If you would like to place an item on course reserves that we do not own, fill out our Suggest a Purchase form and specify that the item is for course reserves. You can also contact your Library Liaison.

Can faculty renew items borrowed through ILL?

Sometimes. We will contact the lending institution for you to ask for a renewal. Many libraries will grant one renewal.

Is there a limit to the number of items faculty can borrow through ILL?

All patrons are limtied to 20 ILL requests per week.

Who do I contact about ILL requests?

For Brooklyn, you can contact the reference desk or email illbklyn@pratt.edu

For Manhattan, you can contact illmanha@pratt.edu or 212-647-7547